When you need purchasing assistance
Send product links, specifications, quantities and required variants. Request a breakdown of goods, domestic delivery and agreed purchasing work. Confirm the supplier offer and approval process before an order is placed; a product link alone does not settle quality or packing expectations.
When you purchase directly
Keep the supplier order and payment records under your control. Obtain receiving instructions and a shipment reference before sending cartons to Guangzhou. Share supplier contact details, domestic tracking numbers and expected carton counts so incoming deliveries can be matched to your order.
Agree the warehouse work
Specify whether work covers carton counting, photographs, a defined sample check or repacking. State who approves extra work and handles a supplier discrepancy. Storage, returns and exchanges need an agreed scope; receiving a carton does not automatically confirm every item inside.
Approve the dispatch list
Reconcile supplier orders against received cartons before release. Mark late, missing or disputed items separately. Approve the final packing list, destination and quotation scope together, and keep a written decision about whether to wait for incomplete orders or dispatch the available goods.
Apply this to your shipment
ILLUSTRATIVE EXAMPLE
A buyer has paid the supplier directly and asks the warehouse to receive six cartons. Provide the order reference, supplier contact and expected carton marks. Name who can approve a shortage, return or extra expense. Receiving an order does not itself authorise the warehouse to change the purchase or negotiate a refund.
Check before the next step
- State who placed and paid for the purchase.
- Agree the receiving checks before the supplier sends the cartons.
- Set an approval contact for exceptions and additional work.
Terms in plain language
- Carton mark
- An identifier on a package that links it to an order or packing-list entry, such as A-01 of A-08.
- Service scope
- The tasks and endpoints explicitly included in a proposal. Name the party responsible for anything excluded.
NEXT STEP
Sourcing & consolidation
Bring orders from multiple Chinese suppliers together in Guangzhou before international dispatch.
