Make every order identifiable
Use a supplier and order list with SKU references, expected quantities and carton marks. Keep the warehouse receiving list aligned with your purchasing records.
Decide what ships together
Identify urgent replenishment separately from slower-moving stock. Review whether waiting for a late supplier is appropriate before releasing a combined shipment.
Prepare for the receiving channel
Share labeling, carton and appointment requirements from the receiving warehouse. Platform-specific preparation is agreed as a separate scope, not assumed.
A situation to plan for
ILLUSTRATIVE EXAMPLE
Two suppliers use the same carton number “01”, but the cartons belong to different purchase orders. Keep the supplier and order reference with each mark so receiving staff can identify the goods. If only one product line is urgent, identify its cartons before deciding whether to split the shipment.
Prepare your product brief
Add these product details to your shipment outline. Mark anything still unknown and identify who can confirm it.
- Order and SKU map
- Send supplier, purchase-order reference, SKU, quantity and carton mark in the same list. Explain whether quantities count units, sets or cartons.
- Receiving rules
- Share the receiving warehouse’s actual label, pallet and appointment instructions. Identify which version applies and who can approve a correction.
- Priority stock
- Mark the product lines needed first, their latest useful receipt date and whether the rest can wait. Keep this separate from the overall order value.
- Exception owner
- Name who decides on missing quantities, unidentified cartons or additional labeling work. Ask that changes stay linked to the original order record.
NEXT STEP
Sourcing & consolidation
Bring orders from multiple Chinese suppliers together in Guangzhou before international dispatch.
