1. Build the shipment brief
You provide supplier locations, product details, packed measurements, readiness and the receiving address. The review identifies missing information, possible service combinations and questions for the supplier or importer. Confirm which values are estimates and who will supply the final data.
2. Agree the scope and responsibilities
Review the proposed collection, warehouse work, international freight and delivery endpoint. Ask for included charges, exclusions, document responsibilities and timing assumptions in writing. Confirm your selected option and the contact authorized to approve changes.
3. Receive, review and authorize dispatch
Suppliers use the agreed receiving references and instructions. Review received packages, agreed check results, missing orders and the final packing list. Confirm any repacking or partial shipment before giving release instructions. A change to the cargo list may require the freight proposal to be reviewed.
4. Coordinate updates and final receipt
Keep the shipment reference and latest confirmed milestone together. Ask what the next action is, who owns it and whether the date is estimated or completed. The receiving party confirms document readiness, appointment and unloading arrangements, then checks the agreed handover record.
An example to clarify the decision
ILLUSTRATIVE EXAMPLE
A supplier changes the packed dimensions after a proposal has been reviewed. Record the new measurements and their source, identify which proposal version is affected, and ask whether cost, loading or timing must be reconsidered. Keep the change pending until the named contact has given a clear instruction; a new measurement is not itself permission to dispatch.
A shipment decision record
Keep confirmed facts, missing information and decisions in one working note. Copy this outline into your own records and complete it with the people responsible for the shipment.
Copy and complete in your own notes. This blank outline is not an approval or a shipment update; nothing is submitted or saved here.
Guides for the next step
COMPANY & CONTACT /
JETON EXPRESS SERVICE (HONGKONG) LTD.
- Hong Kong contact address
- Wing Shing Industrial Building, 26 Ng Fong St, San Po Kong, Kowloon, Hong Kong
- Guangzhou warehouse address
- 广东省广州市白云区均禾街罗岗狮子岭路 25 号 E404 室
- Room E404, No. 25 Luogang Shiziling Road, Junhe Street, Baiyun District, Guangzhou, Guangdong, China
Confirm shipment-specific receiving instructions before sending supplier deliveries.
Prepare your shipment brief ↗